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Scan to an Editable Text File Using OCR

Your machine can convert characters in a scanned document to text using optical character recognition (OCR) technology. You can edit this text using your preferred text-editing application.
image
  • The Scan to OCR feature is available for certain languages.

  • Use the Scan button on the machine to make temporary changes to the scan settings. To make permanent changes, use Brother iPrint&Scan.

DCP-T520W/DCP-T525W/DCP-T720DW/DCP-T725DW/DCP-T820DW/DCP-T825DW

  1. Load your document.
  2. Press image (ESCÁNER (SCAN)).
  3. Press image or image to select the [Scan to PC] option, and then press OK.
  4. Press image or image to select the [OCR] option, and then press OK.
  5. If the machine is connected to a network, press image or image to select the computer where you want to send data, and then press OK.
    image

    If the LCD prompts you to enter a PIN, use the control panel to enter the four-digit PIN for the computer, and then press OK.

  6. Do one of the following:
    • To change the settings, press Opciones de Copia / Escáner (Copy / Scan Options), and then go to the next step.
    • To use the default settings, press Inicio Negro (Black Start) or Inicio Color (Color Start).
      image
      • [Color Setting] depends on the default settings. Pressing Inicio Negro (Black Start) or Inicio Color (Color Start) does not allow you to change the settings.
      • To use scan options, you must connect a computer with Brother iPrint&Scan installed to the machine.
  7. The machine will prompt you to set each of the following scan settings. Press image or image to select the desired option, and then press OK to proceed to the next scan setting.
    • [Color Setting]
    • [Resolution]
    • [File Type]
    • [Document Size]
    • [Remove Bkg Clr]
  8. Press Inicio Negro (Black Start) or Inicio Color (Color Start).
    image
    [Color Setting] depends on the settings you have selected. Pressing Inicio Negro (Black Start) or Inicio Color (Color Start) does not allow you to change the settings.

MFC-T920DW/MFC-T925DW

  1. Load your document.
  2. Press image (ESCÁNER (SCAN)).
  3. Press image or image to select the [to PC] option, and then press OK.
  4. Press image or image to select the [to OCR] option, and then press OK.
  5. If the machine is connected over the network, press image or image to select the computer where you want to send data, and then press OK.
    image

    If the LCD message prompts you to enter a PIN, use the control panel to enter the four-digit PIN for the computer, and then press OK.

  6. Do one of the following:
    • To change the settings, go to the next step.
    • To use the default settings, press Inicio Negro (Black Start) or Inicio Color (Color Start).
      image
      [Color Setting] depends on the default settings. Pressing Inicio Negro (Black Start) or Inicio Color (Color Start) does not allow you to change the settings.
  7. Press image or image to select the [Scan Settings] option, and then press OK.
    image

    To use the [Scan Settings] option, you must connect a computer with Brother iPrint&Scan installed to the machine.

  8. Press image or image to select the [Set at Device] option, and then press OK.
  9. Select the scan settings you want to change, and then press OK.
    Option
    Description
    Color Setting

    Select the scan color format of your document.

    Resolution

    Select the scan resolution for your document.

    File Type

    Select the file format for your document.

    Document Size

    Select your document size.

    Brightness

    Select the brightness level.

    Contrast

    Select the contrast level.

    Remove Background

    Change the amount of background color that is removed.

  10. Press Inicio Negro (Black Start) or Inicio Color (Color Start).
    image
    [Color Setting] depends on the settings you have selected. Pressing Inicio Negro (Black Start) or Inicio Color (Color Start) does not allow you to change the settings.
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