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Scan to an Editable Text File Using OCR

Your machine can convert characters in a scanned document to text using optical character recognition (OCR) technology. You can edit this text using your preferred text-editing application.
image
  • The Scan to OCR feature is available for certain languages.

  • Use the Scan button on the machine to make temporary changes to the scan settings. To make permanent changes, use Brother iPrint&Scan.

MFC-J4340DW

  1. Load your document.
  2. Press image (SCAN).
  3. Press image or image to select the [to PC] option, and then press OK.
  4. Press image or image to select the [to OCR] option, and then press OK.
  5. If the machine is connected over the network, press image or image to select the computer where you want to send data, and then press OK.
    image

    If the LCD message prompts you to enter a PIN, use the control panel to enter the four-digit PIN for the computer, and then press OK.

  6. Do one of the following:
    • To change the settings, go to the next step.
    • To use the default settings, press Mono Start or Colour Start.
      image
      [Colour Setting] depends on the default settings. Pressing Mono Start or Colour Start does not allow you to change the settings.
  7. Press image or image to select the [Scan Settings] option, and then press OK.
    image

    To use the [Scan Settings] option, you must connect a computer with Brother iPrint&Scan installed to the machine.

  8. Press image or image to select the [Set at Device] option, and then press OK.
  9. Select the scan settings you want to change, and then press OK.
    Option
    Description
    Colour Setting

    Select the scan colour format of your document.

    Resolution

    Select the scan resolution for your document.

    File Type

    Select the file format for your document.

    Document Size

    Select your document size.

    Brightness

    Select the brightness level.

    Contrast

    Select the contrast level.

    Auto Deskew

    Correct any skewed documents when they are scanned.

    Skip Blank Page

    When On is selected, blank pages are skipped.

    Remove Background

    Change the amount of background colour that is removed.

  10. Press Mono Start or Colour Start.
    image
    [Colour Setting] depends on the settings you have selected. Pressing Mono Start or Colour Start does not allow you to change the settings.

MFC-J4440DW/MFC-J4540DW

  1. Load your document.
  2. Press [Scan]>[to PC]>[to OCR].
  3. If the machine is connected over the network, press image or image to display the computer where you want to send data, and then select the computer name.
    image

    If the LCD message prompts you to enter a PIN, use the LCD to enter the four-digit PIN for the computer, and then press [OK].

  4. Do one of the following:
    • To change the settings, press image[Options].
    • Press [Start] to start scanning without changing additional settings.

      The machine starts scanning. If using the machine's scanner glass, follow the LCD instructions to complete the scanning job.

    image

    To use image[Options], you must connect a computer with Brother iPrint&Scan installed to the machine.

  5. Press [Scan Settings]>[Set at Device].
  6. Select the scan settings you want to change, and then press [OK].
    Option
    Description
    Colour Setting

    Select the colour format for your document.

    Resolution

    Select the scan resolution for your document.

    File Type

    Select the file format for your document.

    Document Size

    Select your document size.

    Brightness

    Select the brightness level.

    Contrast

    Select the contrast level.

    Auto Deskew

    Correct any skewed documents when they are scanned.

    Skip Blank Page

    When On is selected, blank pages are skipped.

    Remove Background Colour

    Change the amount of background colour that is removed.

    image
    • To save the settings as a shortcut, press [Save as Shortcut]. You will be asked if you want to make this a One Touch Shortcut. Follow the LCD instructions.
  7. Press [Start].
    The machine starts scanning. If using the machine's scanner glass, follow the LCD instructions to complete the scanning job.
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